06 Jul 2016 17:01
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The University of Science and Arts of Oklahoma recognizes the need for a review of tenured faculty members to ensure continued professional development and accountability. Tenured faculty members must comply with all procedures associated with evaluation (supra., pp.
16-17). Additionally, in the fall of every fifth academic year of tenure following the original granting of tenure by the Board of Regents, tenured faculty members will be formally reviewed for performance.
Procedure for Post-Tenure Review
(revised September 13, 2016; June 9, 2015; September 9, 2014)
A. By April 1 of the academic year preceding the year of the tenure review, the Vice President for Academic Affairs will notify the faculty member in writing of the upcoming tenure review.
B. The faculty member will prepare a brief Post-Tenure Review (PTR) Summary. This Tenure Review Summary is to be supported by five Annual Reports over the previous five (5) years. The Tenure Review Summary will be presented to the Division Chair for Division consideration by October 1. In a secret written ballot, tenured Division members will vote either "yes" or "no" and give written reasons supporting that vote. A Divisional faculty member who is currently serving on the Promotion and Tenure Committee will vote on the application in both the Division and the Promotion and Tenure Committee. The ballots will be submitted to the Division Chair no later than October 15. A vote given without reasons will not be counted.
The faculty member whose post-tenure review is being considered will not be present during a division discussion and vote.
The Division Chair will insure and maintain the confidentiality of every ballot and keep the original ballots in a secure place.
C. The Division Chair will prepare a written report of the Division faculty's vote and reasons given by Division Faculty. The Division Chair will also prepare her or his separate written recommendation supported by reasons. The Division Chair will forward the dossier, together with the written report of the Divisional faculty's recommendation and the Division Chair's separate written recommendation, with reasons, to the Vice President for Academic Affairs by November 1.
D. The Tenure Review Summary, the Division recommendation, and the Division Chair’s recommendation will be considered by the Vice President for Academic Affairs. The Vice President for Academic Affairs will prepare a separate written recommendation. If all recommendations are favorable, the Vice President will forward the Tenure Review Summary, the Division recommendation, the Division Chair’s recommendation and the Vice President’s recommendation to the President of the University by December 1.
E. If a negative recommendation occurs at any point during the procedure, such a recommendation will be referred to the Faculty Promotion and Tenure Committee for review and consideration. The Faculty Promotion and Tenure Committee will meet and review the recommendations then report its findings and conclusions to the Vice President for Academic Affairs by January 15.
F. The President of the University will forward the Tenure Review Summary, the President's recommendation, and all other recommendations to the Board of Regents.
G. The Board of Regents will act upon the tenure review recommendation at the February meeting.
H. If action by the Board of Regents is positive, the faculty member will be notified in writing of a satisfactory review.
I. If action by the Board of Regents is negative, the faculty member will be informed in writing of the reasons and support for the action. This notice serves to initiate a second tenure review the following academic year that will follow the same procedures for the initial tenure review with a Tenure Review Summary presented to the Division Chair by October 1.
J. If the second tenure review results in a negative action by the Board of Regents, the
faculty member will be notified of the University’s intention to terminate employment at the end of the Spring trimester in effect at the time of the February review by the Board of Regents.
K. If a faculty member is promoted prior to the post-tenure review, the PTR schedule will re-set to the time of the promotion (e.g., the next PTR will be five (5) years after promotion).
L. Under extenuating circumstances, the Vice-President for Academic Affairs may require a Post-tenure review of a faculty member, even if that review is outside the normally scheduled review.