Updated Lecture Capture Policy

29 Jan 2018 18:23
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Please review the new language for the proposed Lecture Capture Policy, paying specific attention to the section on privacy. The previous policy and comments can be found at: http://usao-appc.wikidot.com/blog:31.

Draft 4 - January 29, 2018

PROPOSED LECTURE CAPTURE POLICY

Scope

To better engage our students and meet a variety of learning needs, The University of Science and Arts of Oklahoma (USAO) offers a Lecture Capture (LC) software that records audio, presentation slides, and other class content. LC offers an opportunity to deliver course content in new ways and/or to make content available for students after class. While it has tremendous value, it also comes with the responsibility to make good decisions about what to capture and how to make it available to others.

LC Uses

  1. Pre-record lectures and distribute ahead of time (“flipping” the classroom).
  2. Capture lectures in real-time and distribute after class.
  3. Present a lecture and reuse in future trimesters.
  4. Students can view lectures if they miss class, need clarification, or want to review.
  5. Create mini-lectures of supplemental content.

Privacy

  1. The privacy considerations that apply in a brick and mortar classroom apply to a LC broadcast.
  2. LC content is generally intended for use by students enrolled in the same class (course, semester, section) in which it is recorded.
  3. Faculty can elect to extend access beyond the original class’s use as appropriate as long as any students identifiable in the recording have given their express consent for such use.
  4. The University will not distribute faculty lectures (see file below for draft of release form).
  5. Students must know that recording will occur. There are several ways to make this apparent, such as announcing in class that you are turning on the recorder and that students can request at any time to have it turned off should the lecture or discussion involve sensitive topics or including a statement on your syllabus that in-class recordings may be made, so that students are aware of this from the beginning of the trimester. The following offers sample language you might import directly into your syllabus:

"Lectures may be recorded and made available to students registered for this class using a lecture capture system. Use of lecture capture is intended to supplement the classroom experience. Duplication or redistribution of lecture capture recordings is prohibited without appropriate consent.”

Copyright

  1. Faculty are responsible for observing copyright law including educational fair use guidelines, obtaining appropriate permission from the copyright holder, and following University policies when incorporating third party content into a LC recording.
  2. Captured lectures that contain short excerpts from a third party may be eligible for dissemination without permission subject to educational fair use guidelines.
  3. In all cases, duplication or redistribution by students is prohibited without the express, written permission of the course instructor. Unauthorized duplication or dissemination of LC materials may violate federal or state law and University policy. Violation of University policy can result in disciplinary action. Duplicating or redistributing recorded lectures falls under fabrication or cheating as defined by the Student Handbook.
  4. Faculty own their LC content.
  5. For more detail, please see the University’s Copyright Policy in the faculty handbook.

Good Practices

  1. Make recordings available as soon as possible after a lecture.
  2. If the LC software allows, add annotations to recordings to add emphasis and focus.
  3. Recordings are available for as long as the instructor would like to keep them available. However, it is recommended that instructors periodically archive content they want to keep.
  4. Provide detailed instructions for accessing and playing lectures at the beginning of the course.

LC Release Form DRAFT

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