Academic Promotion

06 Jul 2016 16:10
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Criteria for Promotion

Promotion depends upon excellence in all areas of faculty performance with emphasis on
superior teaching, and fulfillment of criteria in A through C above. Also important are support for the mission of USAO including enhancement of the IDS program, competent advising, service to the University, continuous professional growth, scholarly productivity (e.g., research, publication, original creative works, scholarly presentations), and adherence to Faculty Responsibilities and Ethics.

While the overall record of performance since initial appointment is important, evidence of
continued professional growth and development as a teacher and scholar since the last
promotion is a prerequisite to justify further advancement in rank.

The faculty member bears the burden of demonstrating that promotion is merited.

Procedures for Promotion

(revised June 9, 2015)

After all requirements for promotion to the next higher rank have been fully met, the
following procedures apply:

A. A faculty member seeking promotion must submit a promotion dossier to the Division
Chair by November 1 of the final academic year of required term in rank (or any subsequent year). Promotion dossier must include sections titled “I. General Summary” and “II. Supporting Evidence” (a third section titled “III. Other” may be included if necessary). Supporting evidence should only be a compilation of Annual Reports. For first promotion, Annual Reports need to date back to initial hiring. For subsequent promotions, Annual Reports need to date back to the earliest report that was not included in the previous successful application for promotion. The earliest the promotion process can begin for an assistant professor applying for promotion to associate professor is during the fall of their fifth year as assistant professor, with promotion (if approved) to take effect the following fall. The earliest the promotion process can begin for an associate professor applying for promotion to full professor is during the fall of their seventh year as associate professor, with promotion (if approved) to take effect the following fall.

The Division Chair will make the dossier materials available to all full-time faculty members of the Division. Division members will meet no later than November 15 to discuss the application for promotion. In a secret written ballot, full-time Division members will vote either "yes" or "no" and give written reasons for their vote. A ballot given without reasons will not be counted. A Divisional faculty member who is currently serving on the Promotion and Tenure Committee will vote on the application in both the Division and the Promotion and Tenure Committee.

The faculty member whose request for promotion is being considered will not be present during a division discussion and vote.

The Division Chair will insure and maintain the confidentiality of every ballot and keep the original ballots in a secure place.

B. The Division Chair will prepare a written report of the Division member's votes and their reasons. The Division Chair will also prepare his or her separate written recommendation supported by reasons. The Division Chair will add to the applicant’s dossier these two additional items and forward the dossier to the Vice President for Academic Affairs by December 1.

C. The Vice President for Academic Affairs will provide the dossier and all recommendations to the Faculty Promotion and Tenure Committee by December 5.

D. The Promotion and Tenure Committee shall meet and vote on the promotion request. The chair of the committee will write a report of the vote counts and list the reasons for and against the applicant’s promotion request. The chair will add this report to the candidate’s promotion dossier and return it to the Vice President for Academic Affairs no later than January 15. A faculty member whose request for promotion is being considered cannot be present during the committee's discussion and vote.

E. The Vice President for Academic Affairs shall prepare and submit her or his separate written recommendation, together with all other recommendations and the dossier, to the President by February 1.

F. The President shall make a recommendation to the Board of Regents at the April meeting. The applicant will receive notification, in writing, of the Regents' decision within 15 days. If approved, promotion will become effective the following fall trimester.

An applicant not recommended for promotion at any stage of consideration before reaching
the Board of Regents will be notified so by the Division Chair or the Vice President for
Academic Affairs before the dossier and recommendations are forwarded to the next stage.
The notice will be in writing and will include reasons for the decision.

An applicant may, at any stage in the procedures, submit a written request to the Division
Chair or Vice President for Academic Affairs withdrawing the application from further
consideration.

An applicant not recommended for promotion may submit a written request for a hearing to
the Chair of the Academic Personnel Committee within 21 calendar days after receipt of
notification of the negative recommendation. This committee will not review the substantive
decision, but will review and determine only whether required procedures have been
followed. The Committee will report its findings to the VPAA.

Except for a request for a hearing before the Academic Personnel Committee, time is not of
the essence at any stage of the foregoing “Procedures for Promotion.”

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